How To Create Drop Down List In Excel: Hello friends, if you are here, it means you also have a problem with making a drop-down list in Excel. In this guide, we will show you step by step how to create a drop-down list. This will make your Excel sheet easy to use and well-organized.
In this guide, we will show you a simple drop-down list and a drop-down list with colors. We will also give you step-by-step instructions for both. Let’s begin!
What is Drop Down List
A drop-down list in Excel is a tool that controls what you can type in a cell. It lets you choose from a list instead of typing, making work faster with less mistakes. This is useful for surveys, forms, or when entering the same information many times.
In this guide, you will learn how to make and update a drop-down list in Excel. We will also share easy tips and different ways to use it.
How To Create Drop Down List In Excel
Follow these steps to make a drop-down list. Look at the green rectangles in the images to help you.
Step 1: Make a list on another sheet for the dropdown.
Step 2: Select the cells where you want the dropdown.
Step 3: Click “Data” and then “Data Validation.”
Step 4: Choose “Allow” and select “List.”
Step 5: Click “Source” and select the list from Sheet 2.
Step 6: Click “OK” to finish.
After doing all these steps, you made a dropdown list.
How To Create Drop Down List With Colors
After creating dropdown list using above steps now it’s time to create dropdown list with colors. Follow these steps to make a drop-down list with colors.
Here are the steps rewritten in simple language:
Step 1: After making the dropdown list, select all the cells with the dropdown.
Step 2: Go to the “Home” tab, click on “Conditional Formatting,” choose “Highlight Cell Rules,” and then click on “Equal To.”
Step 3: Type the item from your list, pick a color by clicking “Custom Color,” and then hit “OK.”
Step 4: Do step 3 for each item to color all of them.
“Finally, your Excel sheet will look like this, with a colored dropdown menu.”
Also Read: How To Create Barcode In Excel
Use of Drop Down List in Excel
A drop-down list in Excel is a helpful tool that makes data entry easier and more accurate. It lets you pick from a list of options instead of typing, which reduces mistakes and saves time. To create one, go to the Data tab, click Data Validation, select List, and enter the options.
Drop-down lists are often used in forms, reports, and dashboards to choose categories, dates, or statuses. They help keep the data correct, making spreadsheets easier to work with and analyze. This leads to better decision-making and clearer reports.
Conclusion:
In conclusion, making a drop-down list in Excel is an easy and useful way to improve how you enter data and avoid mistakes. By following the simple steps above, you can create lists that let users pick from preset options.
Whether you’re working with a budget, keeping track of items, or organizing information, this tool helps make your work easier and more consistent. Use Excel’s features to create neat and organized lists that make managing your data faster and more effective. Enjoy working with Excel!